Terms of Use

These Terms of Use govern your access to and use of the PlayWell website, forms, communications, and related online services.

By using the PlayWell website or submitting a form, you agree to these Terms of Use and acknowledge our Privacy Policy.

1. About PlayWell

PlayWell provides game-day readiness support for community sports events. PlayWell services may include RESPOND Pack rentals, staffed wellness stations, hydration and cooling resources, basic first-aid support within defined role and service boundaries, event readiness support, documentation, notification, escalation, and sponsor-supported community sports activations.

PlayWell is a brand operated by Roundtable Consulting LLC.

Website: playwellhealth.com
Email: partnerships@playwellhealth.com

2. What PlayWell Is Not

PlayWell does not provide medical diagnosis, medical clearance, return-to-play decisions, emergency medical services, athletic training services, or care beyond the defined scope of the applicable PlayWell service.

PlayWell services do not replace emergency services, licensed medical care, participant supervision, event management, or any safety, medical, emergency, staffing, or other resources required by applicable law, facility policy, league rules, governing-body requirements, or the event organizer.

PlayWell services are not a replacement for:

• Emergency medical services
• Licensed medical providers
• Coaches
• Parents or guardians
• Event organizers
• Facility staff
• School personnel
• Required safety or emergency planning

PlayWell personnel support, document, notify, and escalate within defined role and service boundaries.

3. Website Use

You may use the PlayWell website to learn about PlayWell, submit interest forms, request event review, contact our team, express sponsorship interest, or submit staff interest.

You agree not to use the website to:

• Submit false, misleading, or inaccurate information
• Interfere with website functionality or security
• Attempt unauthorized access to PlayWell systems
• Upload malicious code, spam, or harmful content
• Misrepresent your identity, organization, authority, or relationship to an event
• Violate applicable law or the rights of others

4. Form Submissions

Submitting a form through the PlayWell website does not guarantee approval, PlayWell support, sponsorship, staffing, partnership, employment, contractor onboarding, or event support.

PlayWell may approve, decline, hold, or request more information for any submission.

This applies to:

• League and organizer intake forms
• Sponsor interest forms
• Staff interest forms
• Event review forms
• Contact forms
• Any other website submission

5. Event Review and Support

Submitting an event for review does not guarantee PlayWell support.

Events must be reviewed, approved, funded or allocated, staffed when applicable, and confirmed before support is delivered.

PlayWell may consider factors including:

• Event date, time, and location
• Lead time
• Event type and size
• Sport or activity
• Age group
• Setup feasibility
• Staffing availability
• Funding or sponsor allocation
• Weather, heat, or operational complexity
• Scope fit
• Organizer responsiveness
• PlayWell's current capacity

PlayWell may decline an event request for any reason, including but not limited to operational limitations, staffing constraints, scope concerns, insufficient lead time, funding limitations, or safety-adjacent concerns outside PlayWell's role.

6. Event Organizer Responsibilities

Event organizers, leagues, schools, facilities, and partners remain responsible for the overall operation, supervision, safety planning, emergency planning, rules, staffing, permissions, and management of their events.

Organizers are responsible for:

• Providing accurate event information
• Confirming location, setup, parking, and access details
• Maintaining appropriate supervision of participants
• Managing coaches, officials, volunteers, and participants
• Following applicable laws, facility rules, league rules, and safety requirements
• Contacting emergency services when appropriate
• Ensuring parents, guardians, or responsible adults are available when needed
• Communicating event changes to PlayWell in a timely manner

7. Sponsor Support and Activations

Sponsors may support approved PlayWell services, events, or community sports initiatives through RESPOND Pack sponsorships, staffed PlayWell Station sponsorships, event activations, multi-event initiatives, regional campaigns, or other approved sponsorship structures.

Sponsor interest, form submission, or payment does not guarantee placement, exclusivity, event participation, or activation at a specific event unless confirmed in writing by PlayWell.

Sponsorship availability and activation may depend on event approval, organizer permissions, geography, timing, operational feasibility, sponsor fit, funding, staffing, and other applicable requirements.

Specific sponsorship pricing, deliverables, branding and visibility rights, payment terms, reporting, cancellations, renewals, exclusivity, and other obligations may be governed by a separate written sponsorship agreement.

8. Staff Interest and Event-Based Opportunities

Submitting staff interest does not guarantee acceptance, onboarding, or event assignments.

PlayWell may review applicants based on role fit, experience, availability, location, communication, transportation, credentials, and operational needs.

If selected for follow-up, applicants may be asked to provide additional information, documentation, credentials, or complete onboarding steps.

Applicants may be required to verify professional licenses, certifications, training, or other qualifications applicable to the selected role before onboarding or accepting assignments.

PlayWell event-based opportunities may be contractor-based and assignment-based. Meeting minimum qualifications or completing onboarding does not guarantee event assignments.

9. No Medical Advice

Information on the PlayWell website is provided for general informational and operational purposes only. It is not medical advice, health advice, athletic training advice, legal advice, or emergency guidance.

In an emergency, call 911 or contact appropriate emergency services.

10. Accuracy of Information

You agree that information you submit to PlayWell is accurate, current, and complete to the best of your knowledge.

PlayWell is not responsible for delays, errors, missed communications, or operational issues caused by inaccurate, incomplete, outdated, or misleading information submitted through the website or forms.

11. Intellectual Property

The PlayWell name, logo, brand, website content, text, designs, graphics, materials, processes, and related materials are owned by or licensed to PlayWell.

You may not copy, reproduce, modify, distribute, or use PlayWell materials without prior written permission, except for ordinary website viewing or communication with PlayWell.

12. Third-Party Links and Services

The PlayWell website may link to third-party websites or services. PlayWell is not responsible for third-party websites, services, content, policies, security, or practices.

Use of third-party services may be governed by their own terms and privacy policies.

13. Limitation of Liability

To the fullest extent permitted by law, PlayWell is not liable for indirect, incidental, consequential, special, exemplary, or punitive damages arising from your use of the website, form submissions, communications, event requests, sponsor inquiries, or reliance on website information.

PlayWell's website and forms are provided on an "as is" and "as available" basis.

Nothing in these Terms is intended to limit liability where prohibited by law.

14. No Guarantee of Availability

PlayWell may update, suspend, modify, or discontinue any part of the website, forms, services, or online tools at any time without notice.

PlayWell does not guarantee that the website will always be available, error-free, secure, or uninterrupted.

15. Changes to These Terms

PlayWell may update these Terms of Use from time to time. Updates will be posted on this page with a revised effective date.

Continued use of the website after changes are posted means you accept the updated Terms.

16. Governing Law

These Terms are governed by the laws of the State of Texas, without regard to conflict of law principles.

17. Contact Us

If you have questions about these Terms, contact us at:

PlayWell
Email: partnerships@playwellhealth.com
Website: playwellhealth.com